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  3. General rules for exhibitors

General rules for exhibitors


The Paris Map Fair is organized by Joppen & Loeb Associates (Librairie Loeb-Larocque, 31 rue de Tolbiac, 75013 PARIS, France, hereinafter called "the organization".

While the organization of the Paris Map Fairs shall not be responsible for legal disputes resulting from the conduct of exhibitors, the Paris Map Fair organization requires exhibitors to act according to the highest ethical and professional standards. The organization may invite exhibitors to participate in the fair at its discretion, and its decision is final and may be withdrawn at any time.

By participating in the Paris Map-Fair, exhibitors shall be deemed to have agreed to abide by the following rules:

  1. - Exhibitors are responsible for the identification and genuineness of all items they offer for sale. Significant defects or restorations must be disclosed.
  2. - Written invoices and/or receipts must be provided with all sales on request.
  3. - VAT (Sales Tax) should be applied at the applicable rate.
  4. - Exhibitors are responsible for passing to the purchaser clear title to all material sold.
  5. - It is not permitted for exhibitors to allow other non-exhibiting dealers to operate from their allocated stands. The exhibitor may not sublet, share, or otherwise assign their allocated stand without the organization's permission. During set-up, it is not allowed to employ other bona fide non-exhibiting dealers as stand personnel.
  6. - London Map Fairs Ltd is not responsible for any losses or damage, howsoever caused.
  7. - Exhibitors are requested to have their own insurance, particularly public liability insurance.
  8. - Exhibitors agree to arrange their stands in such a way as not to block the aisles or disturb exhibits in neighboring stands.
  9. - Badges will be provided, and it is requested that exhibitors wear them at all times.
  10. - Breakdown may commence as soon as the fair closes, but exhibitors must not start removing their goods or dismantling their stands beforehand.
  11. - Dealers within the EU with a valid VAT number are exempt from VAT on their stand and rental of print racks. Dealers in France and dealers outside the EU are charged the 20% VAT rate on their stand rent and print rack rental.
  12. - Stand rentals have to be paid in full before November 1, 2026
  13. -If the organization has to cancel the fair due to "force majeure", the participant will be reimbursed up to 75% of his paid booth rental.


Force Majeure and Cancellation by the organization

  1. The organization shall not be liable to the Exhibitor if, for any reason of government regulation, public catastrophe or any other cause beyond the control of the organization of the Paris Map-Fair, including the withdrawal from use or restriction in use of the Fair venue, or by force majeure, the Map-Fair is prevented from being held.
  2. The organization reserves the right to cancel the Fair for any reason, by giving notice in writing to the Exhibitor, and will endeavor to refund up to 75% of monies paid in stand rental. However, the organization may need to retain a further percentage of monies paid or payable to cover overheads and expenses.
  3. We will keep any such percentage to the minimum necessary to cover the costs the organization has already paid.


Cancellation by the Exhibitor

  1. A full refund of any payment received will be made if written notice of cancellation is received prior to 30 August 2026.
  2. If a dealer cancels participation between September 1 and October 31, 50% of the invoice amount will be refunded.
  3. The full stand rental will remain payable for all cancellations received on or after November 1, 2026, unless the fair is full and the stand can be re-allocated.